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Attendance - Elementary Hybrid/Step II Procedures

SBSD Elementary Hybrid/Step II Attendance Procedures


In compliance with AOE guidance: ​A Strong and Healthy Start: Hybrid Learning During the 2020-2021 School Year​, which states:

A school district in remote or hybrid mode may choose to record a student as in attendance if:

  • ● On each day for which attendance is recorded, ​an educator makes contact with the student by video chat or telephone​ ​or​ ​the student logs into a Learning Management System (LMS) and engages in learning activities​ (e.g., completes asynchronous assignments, assessments, etc.); and

  • ● Minimum instructional hours are met in any one of the following three ways:

    • ○ The total hours of direct instruction and expected independent student work for the day equal the minimum daily hours set forth in State Board Rule 2312.1; ​or

    • ○ The cumulative hours of direct instruction and expected independent work for the week equal the cumulative minimums set forth in State Board Rule 2312.1​; ​or

    • ○ The school board obtains the Secretary of Education’s prior approval of another method of counting instructional hours per State Board Rule 2312.2.

General Information
The purpose of tracking attendance is to ensure all students have access to and engage in learning, whether in person or online. When students are not physically present in school, their attendance will be determined by their learning activity online.

Parents, guardians, and caregivers are asked to call to report an absence if the student will be absent from in-person learning as well as online learning. Students are expected to make up the work when absent and teachers will allow a reasonable amount of time for the student to complete the work.

On in-person days, teachers will record accurate attendance each morning in PowerSchool. Administrative Assistants, will call parents, guardians, and caregivers to check on daily absences.

Attendance Procedures

  1. In PowerSchool, the default will be set so students are counted present each day.

  2. Teachers will report in-person absences on a daily basis, as usual. PowerSchool will allow teachers to toggle between the Blue Pack or Gray Pack roster, as needed.

  3. On Green Days (usually Wednesdays), teachers will use online Morning Meetings for attendance (e.g., Zoom or Google Meet).

  4. For online learning days, attendance will be determined by student engagement in online learning activities and related communication. In order to provide flexibility to families, a weekend will be included in this time period before the determination is made each week.

  5. Teachers may change learning attendance to “absent” if the student demonstrates no evidence of engagement (Typically on Wednesday for the Gray Pack and Monday for the Blue Pack).